Air Flight Booking International

Detail

These are the procedures you should follow when booking international flight tickets. When your trip is sponsored by a research grant holder, contact Kuali Coeus (if you have access) or the Office of Sponsored Programs (OSP) for information on your sponsorship of your research program and your specified trip limits. Please be aware that government funds entail demands and limitations for air traffic:

If your journey is backed by government funding, you must fly as far as possible with US carriers. It is not possible to calculate either a First or a Business Year rate for a government-sponsored research project unless the sponsors expressly approve it and you include it in your paper.

It is strongly discouraged to fly non-commercial airplanes for the Institute's operations. Make your reservation as soon as possible - at least 14 nights in advance to get pre-sale discount on rates. Booking the cheapest available bus ticket in both cases. With Concur, you can easily find the cheapest available rates, keep tabs on routes and spend, and subscribe to automated notifications.

Alternatively to The Travel Collaborative, you can consider Key Travel for reduced fares. Call 888-339-1502 from the U.S. or 646-289-6808 from outside the U.S. after work or in an urgent situation. When you book your flight through Concur, The Travel Collaborative issues an automatic digital ticketing.

In any case, please be sure to provide a hard copy of your ticketing information along with a valid identity card (driver's licence, valid ID, valid ID, visas, if required). When using The travel Collaborative or Key traveller, keep in mind that they are an essential asset for you in an emergencies situation, or if you need to make changes or other assistance during your journey.

Differences between the lowest bus fares and those for Bus classes (or First classes if the latter are not available on a flight) may not be billed to sponsors of funded activities, unless the sponsors expressly allow such costs. Flight price differences must be shown in trip costs accounting, regardless of whether the flight is debited to an unsponsored insurance provider or to a sponsorship bank that does not allow corporate trips or first-rate trips.

It is not necessary to specify the fare differential for business/first rate trips permitted by the sponsors. As soon as you have booked your flight, you must declare your journey so that you can be contacted in an urgent situation. If you have health or safety needs and emergencies abroad, you can also turn to International SOS (ISOS).

When your research is sponsored by a research fund, contact Kuali Coeus (if you have access) or the Office of Sponsored Programs (OSP) for information on your sponsorship of your research. Please be aware that government resources entail demands and limitations for air traffic: If your journey is backed by government resources, you must fly as far as possible with US carriers.

It is not possible to calculate either a First or a Class rate for a government-sponsored research project unless the sponsors expressly approve it and you include it in your paper. It is strongly discouraged to fly non-commercial airplanes for the Institute's operations. Book your flight as soon as possible - at least 14 nights in advance to get pre-sale discount on rates.

Booking the cheapest available bus price in both cases. With Concur, you can easily find the cheapest available rates, keep tabs on routes and spend, and subscribe to automated notifications. Alternatively to The travel Collaborative, you can consider Key traveller for reduced airfare. Call 888-339-1502 from the U.S. or 646-289-6808 from outside the U.S. after work or in an urgent situation. When you make your flight reservation through Concur, The travel Collaborative issues an automated eTicket for you.

In any case, please be sure to provide a hard copy of your ticketing information along with a valid identity card (driver's licence, valid ID, valid ID, visas, if required). When using The Travel Collaborative or KeyTravel, keep in mind that they are an essential asset for you in an emergencies situation, or if you need to make changes or other assistance during your itinerary.

Differences between the lowest bus fares and those for Bus classes (or First classes if the latter are not available on a flight) may not be billed to sponsors of funded activities, unless the sponsors expressly allow such costs. Flight price differences must be shown in trip costs accounting, regardless of whether the flight is debited to an unsponsored insurance provider or to a sponsorship bank that does not allow corporate trips or first-rate trips.

It is not necessary to specify the fare differential for business/first rate trips permitted by the sponsors. As soon as you have booked your flight, you must declare your journey so that you can be contacted in an urgent situation. If you have health or safety needs and emergencies abroad, you can also turn to International SOS (ISOS).