Customer Service Charter

Here the enterprise explains what its objectives are and how they refer to the customer. Customer Service Charter also contains information about the customer's legal status and expectation. Usually it covers the anticipated timeframe for the receipt of the product or service by the customer and describes how businesses deal with disputes.

Service Charts are assurances to the customer that the organization will provide a service of excellence and return funds if there is a justified disagreement over the overall service or products provided. This charter is usually published on companies' web sites and made available in shops where clients go physical for purchase.

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Writing a Customer Service Charter

Competitive consumer loyality makes it important for businesses to do everything they can to adequately satisfy customer needs. In order to keep pace with their service priority, many organizations are adopting a Customer Service Charter, a paper that describes the objectives and procedures of customer service. Drafting a customer service charter requires neither much in the way of personal investment nor much outlay.

Make a note of your customer service objectives. If, for example, you own a graphics company, your goal might be to complete jobs within the specified timeframe with less than three overhauls. When you run a sports footwear business, your customer service objectives could help each customer find the most suitable footwear for their particular sports, and be competent enough to respond to any question they may have about sports footwear.

Note the privileges of your clients that apply to your organization. Thus, for example, a clothes shop can assume that its clients have the right to polite, prompt help and quick cash. Include a section in your charter that outlines what your organization will do to make sure you achieve your customer service objectives and protect your customers' privileges.

When you come back to the example of the apparel shop, you can choose to keep all your display units tidy or attractive, welcome each customer with a grin and add new tendencies to your stock on a regular basis. In your charter, write down what clients can do if they believe their privileges have not been respected, or if your customer service objectives have not been attained.

Examples of this may be the mailing or telephone number or e-mail addresses of a customer complaints service or business leader. Publish the Customer Service Charter on the website, your blogs, or in your business or your corporate offices.