Tfl London Taxi and Private Hire

According to the German Federal Act on Privacy, TfL may only use person-related information if we have a valid justification or "legal basis" for doing so. There are a number of these juridical bases on which we depend in the case of taxi and private rentals: The TfL is required by law to operate the taxi and car rental business in London under the London Hackney Carriages Act 1843 and the Private Hire Vehicles (London) Act 1998.

These laws apply to the registration of taxi and private hire car owners, taxi and private hire cars and private temporary workers. TfL must therefore gather and use your personally identifiable information to perform this role and to comply with our statutory duties. If you consent, we may elect to exchange or obtain information with DVLA as part of your license request; sometimes we may also need to gather or retain information that is designated as "special class personally identifiable information".

Taxis and private rentals consist of the following: Moreover, UK data protection rules have included information on accusations, trials or convictions relating to offences in the specific category of data collected under EU rules. The majority of the personally identifiable information we store is provided by you in your license agreement and related additional information.

It may be necessary for us to check the immigrant visa of the applicant and, in the case of private landlords, of all persons mentioned in the operating license. If necessary, we will do so by coordinating your data with the Ministry of the Interior and/or the Ministry of Labour and Social Affairs (DWP).

When applying for or renewing a private rental driver's license, you may need to prove a certain level of proficiency in your native languages. Since these organizations are TfL-neutral, you should review and fully appreciate their data protection statement and general business policies before you book a test. Since these organizations are TfL-neutral, you should review and fully appreciate their data protection statement and general business policies before you book a test.

The TfL may also check other information about you, your staff or agents or your car during the time your taxi, private hire or driving license is in effect. For more information about this, please refer to the section Passing on your own data. Privately owned rental companies are obliged to give us information about all our chauffeurs and cars at certain times.

Occasionally we may also ask the operator to give us particulars of client complaint receipts. It can contain information about the driver as well as about the client. Various TfL divisions exchange information about taxi and private licence holders and cars as part of our on-street compliancy and enforcement work.

These include cars that are exempted from the toll and information on when a license holder obtained a penalty notice for a violation of transport regulations. It will also be used to assist transport security efforts and measures to mitigate accidents and collides on London's highways. We also supervise cars to make sure they comply with the toll, and we can ask an Owner, Registrar or Drivers for acknowledgement that a car has been used for private rental at a particular time and ask for proof to check this - e.g. a copy of the Reservation Data Set and the Private Rental Driving License.

Taxis, individuals and members of the general public who contact us through the services they receive may submit to us personally identifiable information about licence holders. Occasionally, we may e-mail you news letters and newsletter regarding questions of taxi and rental car license and operations in London.

Your personally identifiable information will not be shared with other companies for commercial use without your permission. Selling or renting your personally identifiable information to third party for a specific use. From time to time, TfL may use aggregate or impersonal taxi and/or private rental license information to conduct research and analyses, e.g. to evaluate the efficacy of street or passengers security measures.

Persons cannot be traced back to this information. We store person-related information of taxi and private cars, taxi and private rental driver and private tenant according to a predefined waste management plan. Our licensees' private sphere is taken very seriously. There are a number of sound guidelines, procedures and technological procedures in place to monitor and secure your ability to gain entry to and use your personally identifiable information under taxi and private rental licenses.

According to privacy laws, we must notify you when we do something "automatically" with our computer or other system or make an automatic determination (without anyone being involved) that significantly affects you. The TfL does not make any judgements about taxi or private rentals exclusively on the basis of the use of automatic system, database or computer use.

At TfL, we have agreements with a number of third-party vendors that assist in the day-to-day operations of our license operations. The exchange of information shall be carried out in accordance with the applicable provisions on confidentiality. The TfL also communicates personally identifiable information with a number of other companies as part of the licencing procedure and to secure the continued suitability of a person or entity to own a license once granted.

The exchange of information shall be carried out in accordance with the applicable provisions on personal protection. The TfL is legally obliged every two years to pass on information about licenced taxi and private riders to the Cabinet Office as part of the National Fraud Initiative. In order to notify the licensee shortly before each of these disclosures, we will post a taxi and private rental advertisement.

If you have commissioned a third person to carry out a car service on your behalf: When you are a private landlord, you can nominate on your own account an appointed agent or a person with daily responsibilities for the company. When you have registered a car, the license plate, number plate and expiration date can also be provided in the same way.

The TfL will never disclose the private address of a taxi or private rental licence holder on-line or in a public registry. It is also possible for us to disclose information about any private landlord who has been sentenced for a crime after execution by the TfL. Aggregate or non-personal information and statistical information may be disseminated to a number of outside interest groups who have a part to play in assisting in the implementation and adherence to taxi and private rental regulations in London.

This includes the City of London Policy, the Metropolitan Policy Service and commercial associations representing the taxi or private rental sector in London. Persons cannot be traced back to this information. Under certain conditions, the disclosure of personally identifiable information to the policing (and other law enforcing ) authorities is allowed under privacy laws if it relates to the purposes of preventing or detecting criminal offences and/or arresting or prosecuting them.

Prior to such disclosures, the law enforcement authorities must prove that the relevant person-related information is necessary for the purpose of conducting a due and diligent inquiry. Their name and their contacts can be passed on to an outside research enterprise, in order to accomplish on the order of TfL searches among license holders. The research will focus on the TfL's responsibility for licence, regulatory and integrative aspects between taxis/private hirers and other components of the transportation system.

The TfL and its services may use your personally identifiable information in European Economic Area (EEA) states. It will be done in full compliance with UK and EU laws on the protection of individuals with regard to the protection of information and with the reasonable guarantees of contract which TfL has put in place. Should you wish to obtain a copy of the personally identifiable information that TfL has stored about you in relation to taxi and private rentals, please read our page on accessing your information.